Faculty and Staff Resources

Admissions

• Admissions Toolkit
  • Readmission (express readmission)
    NEW PROCESS effective 8/14/23:  Application for readmission is through the online graduate application system (slate). The paper form has been retired. Similar to an application for admission, programs will approve readmission through slate, as well.
  • Change of Status  (add or change a track, switch from PhD to master's)
• Slate Login (program login)

Recruitment 

• Graduate Programs at UMD Flyer 2024-25
  • Grad typical costs 2024-25
• Programs for Graduate Student Recruitment at UMD 2025 (GCTF, GSSF/DSF, others - login required)
• Provost's Professional Education Diversity Fellowship (PPDF)
• Dove Fellowship
• McNair Scholar Resources

Advising/Degree Progress

• Annual Graduate Student Review Guidelines - University policy
  • Annual Progress Review workflow tools:  Master's | Doctoral
• Assign/Update Advisor (GRD Program Staff Only; DMS Programs - please contact the Graduate School Office)
• Incomplete Work Contract (paper form)
• Graduate Degree Plan (GDP - Applies to students admitted prior to Fall 2022. Please print double sided - no staples. DO NOT INCLUDE page 3 unless necessary).
  • DMS Degree Progress and Clearance Process Guide - for pre-GPAS students
• GPAS information (applies to all students admitted Fall 2022 and later)
  • GPAS (Graduate Planning and Audit System) website - resources and training for faculty and staff
    • Staff and faculty GPAS exceptions training course
    • Outline of GPAS Exceptions Training Modules & Resources
    • Transfer credit processes
       
  • DMS Degree Progress and Clearance Process Guide - for GPAS students in DMS programs and post-bacc certificates
  • DMS Manual Exception Request Submission Form (DMS program staff only; Google form)
         See the DMS degree progress guide above for instructions on how to cancel requests, if needed.
  • DMS Master's Plan Type Assignment/Requirement Term Update (DMS programs only; Google form)
     
  • GRD Manual Exception Request Form (GRD programs email directly to GSSP)
  • GRD Master's Plan Type Assignment (GRD programs only; for students on GPAS only; Workflow Gen form)
    • NOTE:  A master's plan type must be assigned in order for requirements to appear in GPAS. It's not necessary to submit master's plan type assignment forms if your program (GRD or DMS) has only one type (i.e., A or B or C). These will be assigned automatically.
       
  • GPAS information for students - Duluth One Stop 
     
• Graduate Student Advising Resources
• International Coursework Review - Process Map (PDF)
• Special Registration Categories - Grad 999, Advanced Status, etc.
• Transfer coursework between careers (e.g., UGRD to GRAD). Visit the Duluth One Stop Forms page and search for "Career". Choose the appropriate form for the type of transfer. Contact the Grad Office ([email protected]) with any questions.
• UMD Graduate Program Assessment Plans
• Withdrawal Process

Administrative Information

• UMD Process for Appointments to the Graduate Faculty (PDF) (Revised Spring 2024)
  • Appointing External Members to Graduate Examination Committees - UMD process guide
  • Graduate Education Faculty Role List (Check here to be sure your program's faculty members are listed.)
• Appointment of Directors of Graduate Studies (Process Approved 4/19/2011)
  • DGS Change Notification Form
  • Graduate Education Rosters (DGSs, GPCs, CCs)
  • Typical Roles and Responsibilities of the Director of Graduate Studies
• Graduate Assistant Employment - UMN Policy
  • Collective Bargaining Agreement, see 'Graduate Labor Union - UE 1105 under Active Contracts
  • GA appointments exceeding 50% - approval process
  • Program Funding Letter Template (offer letter template)
  • Hiring Template Letters (appointment letter templates, see 'Graduate Assistants')
  • Typical Fees for Graduate Students
  • FAQs
• Graduate Program Coordinator Network
  • GPCN Resources
• Graduate Admissions Annual Updates Fall 2021
• Integrated Degree Programs (IDP) (formerly known as IUG):  Process Guide
  • Integrated Degree Program Guidelines (UMN Curricular Hub)
• Resources for New Faculty
• Travel Support requests
  • Requirements for Students Traveling Internationally for University purposes:
    • Register Travel: Students must register travel through the International Travel Registry for Students.
    • Travel Approval: Travel to countries under a U.S. Department of State's travel warning must be approved by the University's International Travel Risk Assessment and Advisory Committee (ITRAAC) before departure. NOTE: Applicants are encouraged to apply early as the committee review process commonly takes 6 to 8 weeks. The committee will not consider applications completed less than 2 weeks prior to planned departure.
    • Note: The term “University purposes” in this instance refers to travel that is affiliated with the University in any way. This includes, but is not limited to, travel funded by the University.

Updates - Synthesist

Synthesist is a biweekly publication of the Graduate School, designed to deliver information to graduate faculty & staff about issues, events and opportunities related to graduate, professional and postdoctoral education.

Data - The Ledger

The Ledger is a monthly account of admissions, records, and student systems news published by Academic Support Resources at the University of Minnesota.

Policy

• Policies Governing Graduate Education

In 2010, the University Senate Committee on Educational Policy (SCEP) charged a Graduate School Policy Review Committee to review and update existing graduate education policies that were previously found in a variety of formats, including the Graduate School catalog and constitution. The committee completed its work in spring 2012. Graduate education policies will continue to be developed and reviewed under the direction of the Vice Provost and Dean of Graduate Education, in consultation with faculty, staff and student stakeholders. Please contact [email protected] with questions or for more information.

• Administrative structure of Graduate and Professional Education

Post-baccalaureate education at the University of Minnesota is based on a structure which groups programs into two communities: traditional research-based programs, and professional practice-based programs. The model is informed in part by the work of the Special Committee on Graduate Education (SCGE) in 2013.

• Is my program Graduate or Professional?